Raunds Community Centre 

ST PETER’S COMMUNITY ENTERPRISE CENTRE LTD

STANDARD CONDITIONS OF HIRE

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These standard conditions apply to all hirings of the Centre

If the Hirer is in any doubt as to the meaning of the following, the Booking Manager should be consulted.

(A version of the Conditions, in larger print, may be obtained from the Booking Manager.)

BOOKING

The current scale of charges is available from the Booking Manager.

    Regular Bookings

        A completed Booking Form stating requirements must be returned to the Booking Manager.

        Hiring will be confirmed to you directly by the Booking Manager.

    One Off Bookings

        A completed Booking Form stating requirements must be returned to the Booking Manager together              with full payment before the hiring can be confirmed.​

CANCELLATION

If the Hirer wishes to cancel the booking before the date of the event, a cancellation charge may be made.

USE OF PREMISES

The Hirer must not use the premises for any purpose other than that described in the hiring agreement and must not sub-hire or use or allow the premises to be used for any unlawful purpose or in any unlawful way.

The Hirer must not do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof. The Hirer must not allow the consumption of alcohol without the written permission of the Booking Manager.

RESPONSIBILITIES

• The Hirer must be a person older than 21 years of age and is responsible for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions of the necessary Licences in relation to management and supervision of the premises are met.

• The Hirer must, during the period of the hiring, be responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity; including-proper supervision-of car-parking arrangements so as to avoid obstruction of the highway.

• The Hirer must make good or pay for all damage (including accidental damage) to the premises (including the curtilage thereof) or to the fixtures, fittings or contents and for loss of contents (including crockery, cutlery and tea towels). 

• The Hirer is responsible for all claims, damages and expenses howsoever arising from his/her negligence either out of or in consequence of the hiring.

• In this connection it is advisable for the Hirer to insure against such negligence.

• Vehicles must not be parked on the Vicarage drive.

CATERING

The Hirer must ensure that caterers engaged for a function conform to the Food Hygiene Regulations in force. The Hirer must ensure that all food waste is removed from the premises.

Refuse containers at the premises must not be used for this purpose.

The Hirer must contact North Northants Council to ensure compliance with current regulations when they prepare food for consumption during the hiring.

GAMING, BETTNG AND LOTTERIES

The Hirer must ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

ACCIDENTS AND DANGEROUS OCCURRENCES

The Hirer must report to the Booking Manager as soon as possible, all accidents involving injury to the public and complete the relevant section in the Accident Book.

Any failure of equipment either that belonging to the Centre or brought in by the Hirer must also be reported to the Booking Manager as soon as possible.

ANIMALS

The Hirer must ensure that no animals whatsoever enter the kitchen at any time.

The Hirer must ensure that no animals (including birds) except guide dogs are brought into the premises 

Should there be a specific need to allow an animal or bird to enter the premises, written permission must be obtained from the Booking Manager.

COMPLIANCE WITH THE CHILDREN ACT 1989

The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons have access to the children.

GENERAL CONDITIONS

• The Hirer must leave the premises in a clean and tidy condition.

• The Hirer must take away rubbish, waste and any other of their unwanted items.

• Times of bookings will be deemed to include for all setting up and clearing away as necessary with the earliest commencing time for any booking being 8.30 a.m.

• The normal latest finishing time for any booking shall be 10.00 pm unless written agreement for a later time has been obtained in writing from the Booking Manager

• In the event of booking overrunning the agreed hire period the Hirer may be charged at the hourly rate for every 15 minutes exceeding their time.

• The Hirer who do run over will be invoiced at the end of the month for any additional time.

• Should the Hirer wish to vacate the hired facilities earlier than the finishing time stated on the Confirmation of Booking, the Booking Manager must be advised either in person or by telephone at least 30 minutes before the intended vacation to allow the Centre to be locked.

• Public entertainment will only be permitted between the hours of 9.00 a.m. and 10.00 pm.

• The Hirer must ensure that gangways and doors permitting exit are unobstructed at all times and that emergency exit signs are illuminated.

• Admission is at the discretion of the Booking Manager.

• Where the premises are hired for stage plays, shows or cinema projection, it is necessary for the Booking Manager to know the name of a person who will be in charge of the premises at all times when the public is present. This is to conform with fire regulations.

SAFETY OF ELECTRICAL APPLIANCES​

The Hirer must ensure that:

• any electrical appliances brought into the premises and used there shall be safe and in good working order,

• any electrical appliances are used in a safe manner.

• portable heating appliances must not be brought into or used in the building.

• use residual circuit breakers in the interests of safety.

• highly flammable substances are not be brought into, or used in any part of the premises.

• any decorations of a combustible nature (e.g. polystyrene, cotton wool) shall not be erected without the written agreement of the Booking Manager.

EQUIPMENT

The Centre Management accepts no responsibility for any stored equipment or other property brought on to or left at the premises, and all liability for loss or damage is hereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each hiring or the Centre Management will dispose of it. 

NO RIGHTS

The hiring agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.

POLICIES

The following Policies are operated by the Centre: Alcohol and Drugs; Child Protection; Use of Computers; Accident and Emergencies; Environmental; Health and Safety and Risk Assessment; Safety at Work; Racial and Disability Discrimination; and Equal Opportunities.